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Media Associate



Marketing & Communications
Miami, FL, USA
Posted on Wednesday, April 17, 2024

Company Description

The Media Billing Coordinator will work to maintain all media billing requirements, including sending any missing vendor invoices, clearing monthly discrepancies for the buying team, and processing all media billings. They will also work closely with the Finance Department and provide updates on weekly basis for clearance and invoice payment.

      Job Description

      • Ensures all vendor invoices are entered into MBox
      • Create the IO’s in MBOX and Prisma
      • Works with buying team when necessary to match vendor invoices with purchased orders to determine accuracy of information on invoice
      • Gathers information for new vendors and enters into MBox
      • Assist with all broadcast (local and national), digital, OOH, and print billing needs including reconciliations during the invoice stage
      • Reviews vendor statements for possible past due amount/credits
      • Maintains confidentiality of financial data and related records
      • Works directly with the client finance department and with the Media team to provide updates on reconciliation and if any vendor payments are due that have yet to be paid.
      • Support media billing process₋ Liaise with agency support services and vendors to resolve media billing issues₋ Identify and reconcile discrepant invoices₋ Request and process credits
      • Source and compile information for client reporting
      • Verify that commercials aired accurately


      • Media background: 1+ years of experience with any media
      • MBOX experience a plus
      • Proficient in Microsoft Office (especially Excel and PowerPoint)
      • Bachelor’s Degree
      • Working knowledge of PC
      • Knowledge of Microsoft Office software, especially Microsoft Excel (Pivot Tables, V-Lookups)
      • Detail-oriented, and comfortable working with numbers
      • Willingness to learn new skills
      • Ability to thrive in a fast-paced environment
      • Strong team player with the ability to work on own initiative and occasionally unsupervised
      • Ability to communicate effectively by telephone, in writing, or in person
      • Positive, can-do attitude
      • Organized
      • Self-Sufficient
      • Problem Solver
      • Quick Learner
      • Collaborative, team player mindset
      • Detail oriented
      • Ability to multi-task
      • Critical Thinker
      • Excellent verbal and written communication skills

      Additional Information

      All your information will be kept confidential according to EEO guidelines.