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Associate Director, Media Project Management



Administration, Marketing & Communications
San Francisco, CA, USA
Posted on Tuesday, June 11, 2024

Company Description

Digitas is the Networked Experience Agency, built on the vision that we create magnetic experiences that earn the right for brands to exist in human networks. Today, and tomorrow. We deliver Networked Experiences by leveraging comprehensive data, technology, creative, media and strategy capabilities. Digitas delivers ambitious outcomes via unique solutions that include Creative Experiences, Integrated Media, Addressable Relationships, Social Marketing and Total Commerce. Celebrated by Ad Age as Data and Insights Agency of the Year, U.S Campaign’s Brand Experience Agency of the Year, Media Network of the Year and celebrated by Forrester and Gartner, Digitas serves the world’s leading brands through a global network comprised of more than 5,500 employees across over 65 offices in 43 countries.

Our Project Management team enables and executes great work in the smartest way possible. We are passionate about transforming ideas into results as we constantly negotiate, organize and understand the ever-changing landscape of digital marketing and technology.

To help with this, we’re looking for an outstanding Associate Director in Project Management – an integration expert with a passion for using collaboration to drive cohesion across both creative and media planning cycles, striving for flawless execution of brand and performance media campaigns. And we achieve this by establishing integrated connection points by way of campaign timelines, workflows and process documents, driving seamless execution of plans from conception to completion.

Our project work includes integrated management of planning and executional phases across digital and social media campaigns, digital partnership activations and promotions across external creative teams and 3rd party publishers and delivering operational excellence through day-to-day task management to deliver unparalleled value for both internal and client teams.

Job Description

As an Associate Director, you will help develop and execute project plans that allow our teams to create exciting work, as well as help identify connection points across large programs of work to deliver on a holistic approach for client needs. To succeed, you will act as a connected thread across media and creative teams, strive to be proactive, have a passion for media planning and execution, maintain a deep project management toolkit and exercise excellent communication skills. Sound like you? Read on.

As an Associate Director on the Project Management team, your day-to-day role includes:

Scope Management

  • Understand client priorities and define deliverables that project will be monitored and controlled against
  • Have a deep knowledge of the SOW to evaluate projects, assess available resources and develop project plan timeline and workflow to deliver on client needs
  • In collaboration with Staffing team, develop staff plan identifying resource and allocation percentages
  • Manage ongoing forecasting and resource allocation throughout project lifecycle
  • Establish Roles and Responsibilities across internal capabilities as well as client stakeholders

Timeline Management

  • Creation of high-level planning timelines, in-depth tactical plans (road maps)
  • The project schedule should act as master schedule, reflecting the work of all teams associated with delivering the project on time
  • Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction

Communications Management

  • Ownership of statuses, communication channels, meeting recaps, and tools/services to deliver project needs
  • Coordination of schedules and facilitation of various internal and external meetings inclusive of capability and client teams
  • Capture actionable next steps, send out recaps and follow-up on next steps
  • Responsible for the collection, gathering and distributing of consolidated information, to ensure all stakeholders are up to date on project status and progress

Asset Management

  • Management of asset creation and trafficking
  • Ensure final deliverables are QCed prior to delivery against necessary specs, formats, etc
  • Collect specs from clients and 3rd party vendors/publishers to ensure final delivery is in proper format
  • Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction
  • Archive assets into repository once completed and trafficked to appropriate teams

Risk Management

  • Identify and outline possible risks and mitigation strategies
  • Communicate risks to project team as soon as identified

External Partner Coordination

  • Acting as liaison with creative AOR, PR agency, etc.


We’re looking for strong, impactful work experience, which typically includes:

  • A four-year degree
  • 6-8 years’ experience in Project Management in an agency setting (creative or media)
  • Mastery of mid to large-level projects and programs
  • Working knowledge of enterprise tools (JIRA, MS Project, Excel, PowerPoint, Slack, Trello)

You are the right person if you:

  • Demonstrate grit and extreme ownership
  • Exude positivity
  • Aren’t afraid to share your ideas
  • Meet problems head-on and view them as opportunities
  • Are self-reliant and motivated
  • Communicate fearlessly

Got what it takes? We’d love to hear from you.

Additional Information

Digitas is an equal opportunity employer.

“Compensation Range: $91,000 - $144,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.” If your requirements fall outside of this range, you are still welcome to apply. The Company anticipates the application window for this job posting will end 7/17/2024.