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Project Manager

Digitas

Digitas

Operations
Chicago, IL, USA
Posted on Thursday, June 13, 2024

Company Description

What took you so long?! We’ve been waiting for you. Yep, you read that right. We are looking for you to bring your authentic self to work every day because we know that it’s not what you do that makes you different; it’s how you do it that makes you truly unique. And we’re not just saying it, our people think that too—helping us to be named an Ad Age Best Place to Work in 2022.

We know you are not your resume; we understand you are not your work, and we respect that you are so much more than a job description. You are you.

We’re interested in you—are you interested in us? Keep reading, and let us know.

At Razorfish Health, we are fueling the practice of modern medicine. RFH is built for the modern age of medicine. We have a deep commitment to science, technology, and innovation to help health care providers and patients make better connections for better outcomes. Our focus is on future trends and disruptors that will shape how medicine is practiced today, creating a healthier tomorrow.

We support that promise with 300+employees across three office locations in New York City // Philadelphia // Chicago and many remote employees. We want our talent to be comfortable while they are connected, so we have instituted a Connect From Anywhere (CFA) policy. We empower our employees to choose a work environment that is the best fit for them: working remotely, in the office, or a combination of both. We have 12 team members with MDs, PharmDs, or PhDs, and 5 of the top 8 pharma companies on our roster.

Job Description

THE ROLE

We’re looking for a Project Manager to support the Medical Communications project management team with project-related tasks and workflow management. Focuses on flawless execution and attention to detail. Main project lead for 1-2 specific brands on the Medical Communications team. In addition, the SPM exhibits professional and motivating behavior at all times.

DO YOU…

  • Obsess over all things process-related?
  • Want to collaborate with a variety of departments?
  • Love the rush of a well-planned meeting?
  • See the little details clearly and quickly?

If you’ve been nodding your head in agreement through these bullets, you may be exactly who we are looking for.

ABOUT THE PROJECT MANAGEMENT TEAM

Here at the Project Management team, we’re responsible for keeping the lights on and wheels moving for every project and deliverable within the agency. We are the emissaries of efficiency, catalysts for client satisfaction, and the go-to lion tamers of managing team expectations. No job is too great for us because our shared passion for process is what helps keep the rest of the agency moving.

RESPONSIBILITIES
Knowledge

  • Clear understanding of how the agency works and how jobs flow through the agency
  • Always adheres to agency process
  • Basic knowledge of client organizations, products, disease states, and medical education
  • Basic knowledge of client legal/compliance regulations and processes

Tactics and Execution

  • Works with other project managers, account, scientific, and creative teams to define the scope of work
  • Develops project timelines and budgets and ensures timelines and budgets stay on track throughout the project lifecycle
  • Has the ability to think critically about project lifecycle and can identify potential trouble spots before they materialize
  • Keeps accurate and organized records of finances, including estimates, revisions, status, etc.
  • Works closely with the Project Coordinator, who assists with project tasks and deliverables
  • Responsible for client contact and follow-up on all project task–related deliverables
  • Helps to prepare Veeva submissions (clients’ Medical, Regulatory, and Legal submission platform)
  • Routes all client-facing documents through account, scientific, creative, and editorial
  • Manages attendee recruitment/generation for onsite or virtual meetings including invitations, confirmations, evaluation forms, and thank you letters
  • Participates/Leads on weekly internal/client status meetings and creates/routes follow-up status reports
  • Creates/prepares all meeting materials for live or virtual meetings

Client Relationship

  • Maintains timely and professional written and verbal communications with clients, vendors, advisors, and KOLs
  • Attends client-facing meetings including advisory boards, congresses, and speaker training when necessary

Qualifications

  • Bachelor’s degree
  • 4-5+ years applicable experience as a Project Manager in an agency setting
  • Healthcare or pharma experience is required (medical communications experience preferred)
  • Solid understanding of project management methodology, including the ability to identify and resolve issues, manage risk, and develop detailed work plans and specifications
  • Comfortable managing relationships with multidisciplinary teams, which may consist of creatives, account, scientific, and editorial
  • Must have an understanding of basic finance
  • High energy level and ambitious—team player, extremely proactive and flexible
  • Detail-oriented and organized
  • Able to manage multiple priorities and meet deadlines in a fast-paced environment
  • Strong interpersonal skills
  • Comfortable interacting with clients, vendors, and health care professionals on a regular basis
  • Excellent written and verbal communication skills
  • Ability to problem solve and offer solutions

Additional Information

Publicis Health is the world's premier health-oriented agency network. A division of Publicis Groupe, Publicis Health manages top-tier agencies specializing in promoting innovative solutions in advertising, digital, branding, message delivery, market access, and medical communications. Publicis Health's mission is to be the indispensable force for health and wellness business transformation through the alchemy of creativity and technology—for good.

With more than 5,000 employees around the world, Publicis Health manages 18 agency brands through 40 offices located in seven countries. Publicis Health brands include Digitas Health, Discovery USA, Heartbeat, in-sync, Langland, Maxcess Managed Markets, Payer Sciences, PDI, PlowShare Group, Publicis Health Media, Publicis LifeBrands, Publicis Resolute, Publicis Touchpoint Solutions, Razorfish Health, Real Science, Saatchi & Saatchi Wellness, Tardis Medical Consultancy, and Verilogue.

Web: www.publicishealth.com | Facebook: www.facebook.com/publicishealth

Twitter: www.twitter.com/PublicisHealth/

Not all applicants will be contacted. Publicis Health is an equal opportunity employer. No vendor/agency solicitation please.

All your information will be kept confidential according to EEO guidelines.

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